HR Administrative Assistant

Toyota Zimbabwe is a leading automotive company that specializes in the importation, distribution, and servicing of Toyota vehicles in Zimbabwe.

With a strong reputation for quality and reliability, Toyota Zimbabwe is committed to providing exceptional customer service and contributing to the growth of the automotive industry in the country.

Toyota Zimbabwe is seeking a dedicated and detail-oriented HR Administrative Assistant to join their team at the Msasa Branch. Your role will contribute to the smooth functioning of HR operations and ensure compliance with internal policies and procedures.

As an HR Administrative Assistant, you will provide administrative support to the recruitment process, undertake pre-employment checks, oversee onboarding and registration of apprentices, assist line managers in HR processes, maintain human resources files, administer clocking machines, and handle medical aid administration.

Duties and Responsibilities:


  • Provide administrative support to the recruitment process, including scheduling interviews, coordinating assessments, and communicating with candidates.

  • Undertake required pre-employment checks, such as reference checks, criminal background checks, and qualifications verification.

  • Oversee and administer the onboarding and registration process for apprentices participating in the Apprenticeship program.

  • Provide administrative support to line managers in HR processes as requested, which may include note-taking during investigations, hearings, or formal meetings.

  • Oversee and administer clocking machines, ensuring accurate timekeeping records and printing reports for payroll purposes.

  • Maintain human resources files, ensuring proper filing, organization, and confidentiality of employee information.

  • Assist in medical aid administration, including enrollment, claims processing, and resolving employee inquiries related to medical benefits.

  • Support the implementation of HR policies and procedures, ensuring compliance and adherence.

  • Assist with the coordination of training and development programs, including scheduling, logistics, and participant registration.

  • Collaborate with the HR team to update and maintain HR databases and systems.

  • Assist in the preparation of HR-related reports and presentations.

  • Stay updated on HR best practices, relevant legislation, and industry trends.

  • Provide general administrative support to the HR department as needed.


Qualifications and Experience:

  • Bachelor's Honors Degree in Human Resources Management or a related discipline.

  • Minimum of 2 years of experience in HR administration or a similar role.

  • Knowledge of HR processes and procedures.

  • Familiarity with recruitment and onboarding processes.

  • Strong attention to detail and accuracy in data entry and record-keeping.

  • Proficiency in using computer applications, including MS Office.

  • Ability to handle sensitive and confidential information with discretion.

  • Knowledge of medical aid administration processes is an added advantage.

  • Willingness to learn and adapt to changing HR practices and technologies.



Apply for the Job here: https://www.workinzimbabwe.com/jobs/hr-administrative-assistant/

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