Personal Assistant

Our client in the Beverage Distribution Industry is searching for an organised, presentable and diligent Personal Assistant to carry out tasks, including diary arrangements, travel arrangements, preparing ad-hoc letters and any other tasks assigned.

In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Personal Assistant Responsibilities:




  • Reporting to senior management and performing secretarial and administrative duties.

  • Typing, formatting, and editing reports, documents, and presentations.

  • Entering data, maintaining databases, and keeping records.

  • Liaising with internal departments, answering calls, and making travel arrangements.

  • Managing internal and external correspondence on behalf of senior management.

  • Scheduling appointments, maintaining an events calendar, and sending reminders.

  • Copying, scanning, and faxing documents, as well as taking notes.

  • Preparing facilities for scheduled events and arranging refreshments, if required.

  • Ordering office supplies and replacements, as well as managing mail and courier services.

  • Observing best business practices and etiquette.


Personal Assistant Requirements:




  • At least 4 years of experience in a Personal Assistant role

  • Qualification in secretarial studies, office administration, or a related field.

  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.

  • Advanced typing, note-taking, recordkeeping, and organizational skills.

  • Working knowledge of printers, copiers, scanners, and fax machines



Apply for the Job here: https://www.workinzimbabwe.com/jobs/personal-assistant/

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