Administration Officer

Sosana Legal Aid is a reputable organization dedicated to providing legal assistance and support to individuals in need. With a strong commitment to justice and equality, our organization plays a crucial role in ensuring access to legal services for all members of the community.

Sosana Legal Aid is seeking an experienced Administration Officer to join our team. As an Administration Officer, you will be responsible for supporting office operations and maintaining efficient administrative processes.

Your exceptional communication, organizational, and leadership skills will contribute to the smooth functioning of our organization.

Duties and Responsibilities:


  • Assist in managing day-to-day administrative tasks, including document management, correspondence, and data entry.

  • Maintain office supplies inventory and ensure timely procurement of necessary materials.

  • Coordinate and schedule meetings, appointments, and travel arrangements for staff members.

  • Support in the preparation and distribution of reports, presentations, and other documents.

  • Assist in basic accounting tasks, such as expense tracking and invoice processing.

  • Implement and maintain office management procedures to enhance efficiency and productivity.

  • Handle incoming calls, emails, and inquiries, providing appropriate responses or redirecting them to the relevant parties.

  • Foster positive relationships with clients, visitors, and staff by delivering excellent customer service.

  • Utilize MS Office and office management software (e.g., ERP) effectively to streamline administrative processes.

  • Maintain confidentiality and handle sensitive information with integrity.


Qualifications and Experience:

  • Proven experience of 2-3 years as an office administrator, office assistant, or in a relevant role.

  • Excellent communication and interpersonal abilities, with the capacity to interact effectively with diverse individuals.

  • Strong organizational and leadership skills, with the ability to prioritize tasks and manage time efficiently.

  • Familiarity with office management procedures and basic accounting principles.

  • Excellent knowledge of MS Office and proficiency in using office management software (e.g., ERP).

  • Qualifications in secretarial studies will be advantageous.

  • A degree in Administration or a BSc/BA in office administration or a relevant field is preferred.

  • Possession of a driver's license is an added advantage.


CVs without references will be disregarded.

Apply for the Job here: https://www.workinzimbabwe.com/jobs/administration-officer-7/

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