Executive Assistant

An opportunity for Virtual Assistants has arisen within our company. Go Formal Innolutions Africa, whose Head Office is in Harare, Zimbabwe, is seeking applications from experienced and highly motivated professionals to join our team as virtual assistants. We are hiring for the following role:

Executive Assistant

This is a virtual position. We are looking for a new executive assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:




  • Preparing financial statements, reports, memos, invoices letters, and other documents.

  • Answering phones and routing calls to the correct person or taking messages.

  • Handling basic bookkeeping tasks.

  • Filing and retrieving corporate records, documents, and reports.

  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

  • Helping prepare for meetings.

  • Accurately recording minutes from meetings.

  • Greeting visitors and deciding if they should be able to meet with executives.

  • Using various software, including word processing, spreadsheets, databases, and presentation software.

  • Reading and analyzing incoming memos, and submissions, and distributing them as needed.

  • Making travel arrangements for executives.

  • Performing office duties that include ordering supplies and managing a records database.

  • Experience as a virtual assistant.

  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.

  • Provide general administrative support.


Requirements:

  • Minimum of 2 years of relevant work experience.

  • Excellent communication skills, both written and verbal.

  • Strong organizational skills and attention to detail.

  • Proficient in Microsoft Office Suite.

  • Ability to work independently and manage multiple tasks simultaneously.

  • Availability to work beyond working hours in your time zone.


Application Procedure:

  • Interested applicants should submit their CVs and cover letters by 1 May 2023.


Screening Process:

  • We will screen all CVs for unique aspects by 4 May 2023, and then invite shortlisted personnel for a two-day training and onboarding session.


Skills Role Matching:

  • After the training and onboarding session, we will take a week to two weeks to do our skills role matching, where we will place our successful candidates to work with our clients, providing specialist admin support.


At Go Formal Innolutions Africa, we strive to create a supportive and inclusive work environment that values diversity and encourages professional growth. Join our team today and take your career to the next level!

Apply for the Job here: https://www.workinzimbabwe.com/jobs/executive-assistant-7/

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